Payments
This screen displays the payments for the current supplier - or if there is no current supplier, a Select button allowing you to select a supplier.
Note that 'payments' are the payments (or refunds) that are currently in progress. If you need to look at previously completed payments etc, then you use the Supplier|Account screen.
The top part of the screen is a standard select screen. If you need to change the supplier, press the Select button. The bottom part displays the selected transaction and line item details.
Apart from the date, you can select by:
Type - you can select All, Payment or Refund
The fields in the payment/refund header are as follows:
Date - the date on which the payment/refund was created
Amount - the total tax-included amount of the payment/refund
Printed - the checkbox will be ticked if the payment/refund has been printed
Status - the payment/refund status
The Items tab shows the line items in the payment/refund. If you select one, its details will be displayed. These vary depending on the payment/refund type. See Edit Payment and Edit Refund for details.
Buttons: For an 'In Progress' transaction the available buttons are shown above. If there are no transactions displayed, then only New is displayed. Apart from the standard ones, the buttons are as follows:
Finalise - initiatiate the process of finalising the transaction. A confirm window will be displayed to let you confirm the Finalise. If you press OK, the status will be set to 'Finalised'. A print window will be displayed to let you print, preview or email the payment/refund.
Print - prints the selected payment/refund.
Mail - emails the selected payment/refund.
Create/Edit Payment
This is the screen used to create and edit supplier payments.
The header fields are as follows:
Date - the date on which the payment was created
Amount - the amount of the payment - this is the sum of the line item amounts
Printed - this checkbox will be checked when the payment is printed
Status - is initially set to In Progress, and can also be set to On Hold or Finalised
The Items tab allows you to add, delete, view and edit the item items. The pull-down allows you to select the payment type to be one of Cash, Cheque, Credit Card, or EFT.
The table shows the line items - normally there will be only one.
The item detail area changes depend on the payment type. The picture above shows EFT.
For Cash it is as follows:
The fields are as follows:
Amount - this will default to the amount owed
Rounded Amount - this is the rounded equivalent of Amount using the minimum cash denomination and rounding mode set for the currency - see Administration|Lookups|Currency
Tendered - the amount tendered
Change - this will be Tendered less Rounded Amount
For Cheque it is as follows:
The fields are as follows:
Amount - this will default to the amount owed
Drawer - the name of the drawer of the cheque
Branch - something that identifies the branch of the bank. For Australian usage this is the BSB (Bank State Branch) number.
Bank - select the bank using the pull-down. The values allowed are set via Administration|Lookups|Bank.
For Credit Card it is as follows:
The fields are as follows:
Amount - this will default to the amount owed
Credit Card - select the credit card using the pull-down. The values allowed are set via Administration|Lookups|Credit Card.
Edit Refund
This is the screen used to create and edit supplier refunds.
The header fields are as follows:
Date - the date on which the refund was created
Amount - the amount of the refund- this is the sum of the line item amounts
Printed - this checkbox will be checked when the refund is printed
Status - is initially set to In Progress, and can also be set to On Hold or Finalised
The Items tab allows you to add, delete, view and edit the item items. The pull-down allows you to select the refund type to be one of Cash, Cheque, Credit Card, or EFT.
The table shows the line items - normally there will be only one.
The item detail area changes depend on the payment type. The picture above shows EFT.
For Cash it is as follows:
The onlly field is:
Amount - the amount to be refunded
For Cheque it is as follows:
The fields are as follows:
Amount - the amount to be refunded
Drawer - the name of the drawer of the cheque
Bsb - something that identifies the branch of the bank. For Australian usage this is the BSB (Bank State Branch) number.
Bank - select the bank using the pull-down. The values allowed are set via Administration|Lookups|Bank.
For Credit Card it is as follows:
The fields are as follows:
Amount - the amount to be refunded
Credit Card - select the credit card using the pull-down. The values allowed are set via Administration|Lookups|Credit Card.
Confirm Delete
When you press the Delete button on the Suppliers|Payments screen, a confirmation window will appear. Press OK to confirm or Cancel to abort.
Confirm Finalise
When you press the Finalise button on the Suppliers|Payments screen, a confirmation window will appear. Press OK to confirm or Cancel to abort.
If you press OK the payment/refund status will be set to Finalised and you will be able to print the payment/refund.
Confirm New
This window allows you to select the type of payment to be created. Select the required one and press OK, else Cancel to abort. Note that since Payment is the default selection, and OK the default button, you can simply press the Enter key to create a new payment.
