OpenVPMS can connect to Smart Flow Sheet to:
To use Smart Flow Sheet:
See Troubleshooting to diagnose Smart Flow Sheet related errors.
Smart Flow Sheet needs to be enabled for each Practice Location where it will be used. This is done by:
Multiple Smart Flow Sheet accounts are required if you have multiple Practice Locations, and:
You will need to log out after making this change for it to take effect.
Once enabled:
In order to see OpenVPMS products in Smart Flow Sheet, they need to be synchronised.
This:
* To be available at the current Practice Location:
Before synchronising products for the first time, log in as an administrator and go to Administration - Types. Edit each Product Type that should be synchronised, selecting Synchronise with Smart Flow Sheet.
To synchronise products, log in as an administrator user and go to Products - Information and click Synchronise with Smart Flow Sheet
Whenever products are updated, they should be synchronised.
Medication products that have a Concentration must also specify the concentration units and Dispensing Units in order to fully synchronise.
In multi-location practices, product synchronisation needs to be done for each practice location that has Smart Flow Sheet configured.
If the Practice Use Location Products option is selected, only the products linked to the current location will be synchronised. All other products will be removed.
In order to see OpenVPMS clinicians in Smart Flow Sheet, they need to be synchronised. This:
To synchronise clinicians, log in as administrator user, and go to Administration - Users and click Synchronise with Smart Flow Sheet.
Whenever clinicians are updated, they should be synchronised.
In multi-location practices, clinician synchronisation needs to be done for each practice location that has Smart Flow Sheet configured.
Only the clinicians that are available at the current practice location will be synchronised.
Work Lists have a Create Flow Sheet option. When ticked, this will create a new Flow Sheet for a patient when the patient is:
Flow Sheets are linked to the patient Visit, so no new Flow Sheet will be created if one already exists for the Visit.
Smart Flow Sheet provides an EMR Integration Settings page that determines the notifications that OpenVPMS receives.
To invoice treatments given in Smart Flow Sheet, set the following options to ON:
When OpenVPMS receives treatment notifications, it creates Customer Pharmacy Orders. If a treatment is amended or removed, it may create a Customer Pharmacy Return to reverse any invoiced amount.
Where possible, these will be automatically invoiced during the Check-In, Consult and Check-Out workflows.
NOTE: if you have multiple practice locations, you must use a separate Smart Flow Sheet account for each location when using these options to avoid charges being associated with the wrong location.
If you connect Smart Flow Sheet and OpenVPMS to Cubex, you should set the options to OFF, to avoid double charging.
Notes entered into Smart Flow Sheet will automatically be added to patient history.
By default, notes shorter than 5 words are excluded, as they typically aren't very useful.
This behaviour can be changed by adding a Smart Flow Sheet Configuration to the Practice. The Synchronise Notes and Minimum Word Count options affect note synchronisation:
This allows OpenVPMS to automatically attach the reports to the patient Visit.
By default, all available reports are attached as individual PDF files. This includes:
To detemine which reports are attached, and which aren't, add a Smart Flow Sheet Configuration to the Practice.
For each report that should be attached, it's corresponding Files to Retain After Discharge option must be set to YES.
If the Merge reports into one PDF option in Documents Management is set to YES, Smart Flow Sheet will generate a single PDF containing all of the reports.
In this case, add a Smart Flow Sheet Configuration to the Practice with the Save Flow Sheet Report On Discharge selected, and all of the other Save .. On Discharge deselected.
Check that the Smart Flow Sheet Clinic API Key matches that provided by Smart Flow Sheet.
The report needs to have its corresponding Files to Retain After Discharge option set to YES on the Documents Management page.
disable Smart Flow Sheet integration in the test system; or
discharge any patients that have had flow sheets created by the test system, before using it for production
This is because Smart Flow Sheet hospitalisations are linked to OpenVPMS by the patient's Visit identifier, and you cannot have two flow sheets for the same Visit identifier.