Account
This screen displays the account for the current customer - or if there is no current customer, a Select button allowing you to select a customer.
Note this screen displays the completed financial transactions (ie invoices, payments, etc etc). If you need to look at invoices and payments that are in progress, then you need to use the Customers|Charges or Customers|Payments screens. See also Concepts|Accounting for background information.
The top half of this screen functions like a standard select screen. As well as by date, you can select by:
Type - this can be set to All (ie all transaction types), or one of the various transaction types (just that type)
The bottom half of the screen shows the selected transaction (in the above example a Counter Sale), as well as any line items in the transaction.
The display data will change for each transaction type. If you need help with the meaning of the fields, consult the Charges, Payments and Adjustments documentation.
The Buttons are as follows:
Adjust - this allows you to create an adjustment transaction. A confirmatuion window will open to allow you to select the transaction type.
Reverse - this will generate a transction that will reverse the effects of the selected one. A confirmation window will appear, and if you OK this, the appropriate transaction will be created. This will have its Notes field set to identify the reversed transaction - eg "Reversal of Invoice 123456".
Print - prints the selected transaction
Check - checks the customer's balance.
Note that the Check button will not be displayed unless the user is a member of the Administrator category - see Concepts|Users.
Adjustments
This is the upper level page for the various adjustment transactions.
Bad Debt Adjustment
This screen is used to create a Bad Debt Adjustment.
The fields are as follows:
Date - the date of the transaction - defaults to the current date
Amount - the tax-included amount of the bad debt adjustment
Tax - this shows the tax included in the above amount
Status - the is set to POSTED and cannot be changed
Notes - any applicable notes
Reference - any applicable reference number/code
Credit - this is always unchecked
Printed - this box will be ticked after the transaction is printed
Credit Adjustment
This screen is used to create a Credit Adjustment.
The fields are as follows:
Date - the date of the transaction - defaults to the current date
Amount - the tax-included amount of the credit adjustment
Tax - this shows the tax included in the above amount
Status - the is set to POSTED and cannot be changed
Notes - any applicable notes
Reference - any applicable reference number/code
Credit - this is always checked
Printed - this box will be ticked after the transaction is printed
Debit Adjustment
This screen is used to create a Debit Adjustment.
The fields are as follows:
Date - the date of the transaction - defaults to the current date
Amount - the tax-included amount of the debit adjustment
Tax - this shows the tax included in the above amount
Status - the is set to POSTED and cannot be changed
Notes - any applicable notes
Reference - any applicable reference number/code
Credit - this is always unchecked
Printed - this box will be ticked after the transaction is printed
Opening Balance
This screen is used to create an Opening Balance transaction. You only need this if, for some reason, you want to bring a new customer on board with a non-zero opening balance.
The fields are as follows:
Date - the date of the transaction - defaults to the current date
Amount - the tax-included amount of the opening balance
Tax - this shows the tax included in the above amount
Status - the is set to POSTED and cannot be changed
Notes - any applicable notes
Reference - any applicable reference number/code
Credit - this is always checked
Printed - this box will be ticked after the transaction is printed
Balance Check
When you press theCheck button on the Customers|Account screen, one of the following windows will be displayed:
Press OK to regenerate the balance, or Cancel to abort.
If there is no problem, then the window will be displayed as follows - press OK to close it.
Confirm Adjust
This window allows you to select the type of adjustment transaction to be created. Select the required one and press OK, else Cancel to abort.
Confirm Reverse
When you press the Reverse button on the Customers|Account screen to reverse a transaction, a confirmation window will appear.
Press OK to confirm or Cancel to abort.