Dispensing And Injection Fees

OpenVPMS: Dispensing And Injection Fees.

Introduction

OpenVPMS calls Dispensing and Injection Fees Product Price Templates. You use these Product Price Templates to define a set of fixed fees that you can share amongst multiple products. Once created, you can link them to any product (you can link more than one if you wish). When invoicing, the fixed fees available on the linked template are automatically added if there's only one, or, if you have more than one, you can select from a drop down box.

In the case of dispensing fees you would generally have these defined only in the template and not in the product but for other services you may want to have standard and product specific ones available. The big advantage of using the Product Price Template is you only need to modify the template to change a dispensing fee for all linked products.
This same procedure can be used for Injection Fees.
 

Creating Your Dispensing Fee (Product Price Template)

1. Create a new Product Price Template:
   Click on Products (1) | New (2) | Product Price Template (3).

   

2. Type in Dispensing Fee (1) in the Name field, then click Add (2) and type in your dispensing fee into the Price field (3).
   Click OK (4).

   
   The end screen should look like this:
   

Applying Your Dispensing Fee

1. Click on Products | Select. In this example, I'm going to add a dispensing fee to Clavulox tablets.
   I type cl into the Name field and click Find. I then click on Clavulox 50mg tablets to bring up that item.

   Click on Edit (1) | Linked (2).
   
    

2. Click on Add (3) | Binoculars (4).
   
    
3. A new window opens.
   Double-click on Dispensing Fee (5). Window closes. Click OK (6).
   
    
4. Now when you invoice the item, the fixed linked price is added to the invoiced price, thus:

   
    

Multiple Dispensing Fees

1. You can have more than one Product Price Template per product: to demonstrate this I set up two extra Product Price Templates: an Admin Fee of $6.66 and a Special Fee of $5.55 (the point of this exercise was to see which one was the default and in which order they would be displayed): then I added the new templates to the product (as instructed above): this image show that the three fixed prices are ordered alphabetically in the "Linked" section of your product:

   
    

2. At invoicing, the Fixed Prices are ordered in alphabetical order (but only the appropriate price is shown, not the template's name), and thus the "A"dmin Fee is the default. You can of course select any of the other fixed price fees from the drop-down box:

   

   It may be advantageous then to ensure that if a product has more than one linked Product Price Template, the most commonly used one is the first one in alphabetical order.