Hospital Forms
This is our hospital forms that we print out for each patient. Obviously not suited to all clinics but just a few ideas on there.
Also some advice from any computer wiz would be great...
Before the last upgrade I was able to have procedure as an input field and have them copied throughout the document so once the document was previewed we were able to change the "procedure" once and it would automatically change them through the document.
However, since the upgrade, we then have a pop up box that asks us to enter the procedure 7 times which as you can imagine is quite annoying.
So we have changed the document to have procedure entered twice (once as "procedure" and once as "procedure client page")... the rest of the document procedure sections are now blank until someone can figure out how to fix it.
So any advice on the procedure part but also on any part of the document would be great.
Thanks
Greta
Advanced Vetcare
Comments
Input fields
Hi Greta,
I can't find a way to reference the input field so that you would just have one input field and the rest refer to that. In lieu of that, you could use Variables, although this would essentially be going back to what you did in the past.
ie.
1. Press Ctl-F2
2. Choose Variables tab
3. Create a "procedure" variable (I see you have an old weight variable in "hospital cage form canine" already).
4. Insert a "set variable" at the first instance of where procedure occurs (make sure its set to text).
5. At all subsequent appearances of the procedure text insert a "show variable" placeholder.
When you come to edit the document you would need to open it and set the first variable (double click on the "Set variable" placeholder you created above). All the "Show variables" below will automatically change to this value.
Does anyone else know how to reference a user_field value so that the user is only prompted once and all subseuqnt instances are references to this?
Re: Hospital Forms
I dont suppose there is a way to edit a version of these forms and then save them to the patient record within the document creation framework in OpenVPMS? I am trying to find a way to allow the staff to create anaesthetic monitoring docuements that they edit "live" while in surgery with an iPad, then save to the patient record, and the only way I can think of doing this is to save the pre-filled template document to the desktop, then open it, edit it, save it again to desktop and then capture it again from the patient history. Very clumsy..
Re: Hospital Forms
No. There was a project to support editing of documents outside of OpenVPMS, but this was cancelled as changes to Letters made it less useful.
That said, perhaps it would be better to add support for this kind of record in the patient history?
Re: Hospital Forms
OK, I have been dwelling on this and have another idea.
What if you could invoice an anaesthetic, and this generated a document anaesthetic monitoring sheet (such as the lovely one from Greta above), auto-filled with the relevant patient data AND an investigation.
The anaesthetic record can then be modified multiple times, and once completed, saved to a designated file with the appropriate investigation number included in the filename. Bingo, automatically loaded into the patient record.
Further messing around has highlighted one issue being our system automatically saves and opens the created form as a pdf. Is there some way I can get it to open as an Open Office file instead? (I have tried "open as" to no avail)
Any comments?
Re: Hospital Forms
At present, all documents get generated to PDF.
That said, you can almost do what you want in 1.8. You can:
1. generate a Patient Letter from an invoiced product that includes the identifier of the Patient Letter.
This is done using the File name format of Document Template.
2. download edit the letter and save it to a directory where it can be picked up by the Document Loader.
You must preserve the identifier in the file name.
E.g. given the document template "Anaesthetic Monitoring Sheet" with type "Patient Letter", you could give it the following file name format.
This will generate file names like: "349 - Anaesthetic Monitoring - Sheet - Fido Bourke - 8 Feb 2015.pdf"
The "Anaesthetic Monitoring Sheet" would be linked to the anaesthetic product.
When you invoice the product, it will be saved to patient history as PDF. You can download this, and:
Once complete, you save it to a directory where Document Loader will re-attach the new version to the original patient letter.
Re: Hospital Forms
Can I possibly reinvigorate this discussion.
I have been looking at our requirements for ASAV Accreditation, and a lot of the compliance relates to documentation. In particular, the consent, anaesthetic, hospital and dental forms.
Of course Smartflow has filled this gap for those who have gone that way, but I would still like to make the point that this type of document generation, editing and saving is becoming the bare minimum rather than something special. As such I would like to encourage the implementers to continue to look at ways of making this possible. I can see why many might make the point that Smartflow have done the hard work - why recreate the wheel, but the counter-argument to this is that OpenVPMS was created so that users did not have to spend hundreds of dollars a month to access the basic requirements of a practice management software package.
What we need ideally is to have a series of documents generated by OpenVPMS when a service or template is is invoiced (or even generated in estimates) as is the case now. These documents though then need to be able to be edited and accept digital signatures so they can be used in a consult room or the surgery to update records in real time. Changing from openoffice, to word and then to pdf and saving to specific files is just too clumsy to be practical (and is unlikely to be consistently done by all staff). It needs to be one-click open, edit and auto-save. I appreciate that this does gel well with the current format of OpenVPMS, so perhaps we need to look laterally at other document management systems to allow more flexible use.
This is not a critisism of the program - just a suggestion that its time to move forward and an opportunity to rethink the fundamentals.
Paul Davey
Grantham St Vets
Re: Hospital Forms
Have you seen the External Edit facility?
From https://openvpms.org/documentation/csh/2.1/concepts/documents:
Document Editing
OpenOffice and Microsoft Word documents stored in OpenVPMS can be edited. An External Edit button is provided to launch OpenOffice for the selected document in:
Note that this requires both OpenOffice and Java 8 (preferably Java 8u111 or earlier) to be installed on the client machine.
Re: Hospital Forms
Thanks Tim.
Better get my proverbial in gear and update to 2.2
Taking delivery of a FUSE soon, so will need to upgrade to integrate that too.
Pardon my naivety, but will we be able to put Java 8 and Open Office on an iPad?
Re: Hospital Forms
OpenVPMS 2.2 is not yet generally available, however the External Edit facility has been available since the 1.9 release.
External Edit is not supported on iPads.
Re: Hospital Forms
Ok, so we are actually a long way away from allowing a client to sign a consent form on a tablet, in the consult room or reception and having a nurse maintain an anaesthetic or dental chart whilst monitoring the anaesthetic.
Good that we can write a discharge or referral letter though.
Is it likely that we will work towards external editing on tablets?
Re: Hospital Forms
There is a 3rd party solution for client check-in, according to https://openvpms.org/forum/new-client-info-website-direct-openvpms#comme...
You can only run External Edit on a tablet if your tablet can run OpenOffice and Java 8.
Re: Hospital Forms
Thanks, I will follow up on that